Merchandising Assistant
General Summary
The Merchandising Assistant provides administrative and customer support to the Trader and may occasionally assist others. This position is responsible for the accurate and timely execution of the entire purchases and sales contract processes from entry to final settlement. The individual in this position maintains a computer database of information should have a general knowledge of accounting procedures, is responsible for accurately inputting trades, generating reports, troubleshooting to resolve issues, and providing customer service to buyers and sellers.
Primary Duties & Responsibilities
- Assist Trader with documenting daily trading of commodities, data entry into computer to record quantity, cost, delivery and billing information. Provide futures reconciliation and verification of trader’s daily and monthly positions.
- Receive and get billing on all units provide proper information and documentation on rail jacket. Keep merchant advised. Enter all proper expenses and apply to correct lading, keeping the customers credit terms in mind.
- Generate sales invoices and settlement checks on a daily basis. Review and assist in the collection of accounts receivable as needed.
- Provide logistical support for commodity shipments by rail, truck or barge. May include supplying and billing of equipment, tracing rail cars, troubleshooting delivery issues, and payment of freight.
- Provide assistance to customers in resolving commodity, freight, accounting, and other issues. Make sure proper discounts and dockage are taken, also check for liens of farmers and deduct check off.
- Utilize computer programs to maintain purchases, sales, futures, transportation, freight variance and daily position reports. Assemble proper documents and send with a collection letter to the customer to maximize cash flow.
Working Conditions – General office environment (i.e. desk, computer, telephone)
Individual works at computer terminal and telephone approximately 80% of the day.
RequirementsJob Specifications
Ø General knowledge of accounting process and ability to reconcile information.
Ø Ability to communicate clearly and concisely. Able to maintain a professional manner when dealing with customers.
Ø Ability to work in a team-based environment and independently.
Ø Possess excellent follow-up skills, accuracy and attention to detail.
Ø Requires computer aptitude for database management, general word processing and spreadsheet programs.
Ø Willingness to take on additional duties and responsibilities as needed.
Education – High school degree or equivalent.
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